Administrative Associate III
3.
8 Palo Alto, CA Palo Alto, CA Full-time Full-time $75,442 - $92,643 a year $75,442 - $92,643 a year 7 days ago 7 days ago 7 days ago This posting has been amended to close on 11/27/23 The Planning and Development Services Department is seeking an experienced professional with a strong work ethic, excellent interpersonal and communication skills, and a desire to learn.
This position is perfect for a professional who enjoys working in a fast-paced, dynamic, and innovative work environment.
The successful candidate will foster effective, cooperative working relationships with City staff, the development community, and citizens at large.
The Planning and Development Services Department provides the City Council and community with creative guidance and effective implementation of land use development, planning, housing, and environmental policies, plans and programs in order to maintain and enhance the City's safety, vitality, and attractiveness.
The City of Palo Alto places a high emphasis on superior customer service and excellent service delivery.
This important position in the City's Development Center provides administrative support for department professionals and general business and customer service functions, such as scheduling building inspection requests and front-desk customer service.
The position may also assist with contract administration and invoice processing and payments.
The successful candidate must be able to perform a variety of administrative tasks such as backfilling other customer service and administrative roles, and completing other administration duties such as ordering supplies, calendaring, using a credit card, and processing reimbursements.
To learn more about the Planning and Development Services Department, click HERE.
Position(s) may be filled at Administrative Associate I, II, or III, depending upon qualifications.
IDEAL CANDIDATE The ideal candidate will be team oriented and have demonstrable skills and experience in the following areas:
Proficiency with Outlook, Word, PowerPoint, Excel Strong customer service skills; displays respect Good writing and verbal communication skills Team oriented; stepping in to help out when needed Proficiency with calendaring and scheduling Making authorized purchases, processing invoices and reimbursements Collaboratively working across organizational areas Answering phones in a proficient and courteous manner Displays initiative Essential Duties The job description for Administrative Associate I can be found HERE The job description for Administrative Associate II can be found HERE.
The job description for Administrative Associate III can be found HERE.
This position is represented by the Service International Employee Union (SEIU) More than one position may be filled through this posting.
Benefits:
Fantastic benefits package, to learn more click HERE.
Compensation (SEIU):
Comprehensive compensation plan, to learn more click HERE.
Schedule:
The position will be required to be on-site at the Development Center.
9/80 schedule is an option.
Schedule is subject to change to align with customer service needs.
Hiring Process:
Applicants will receive email recruitment status notifications.
Interviews will occur mid-December to early January.
The examination process may consist of an online assessment, written examination, practical performance, oral examination, or any combination to determine which candidate will move forward in the hiring process.
The City of Palo Alto is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year.
Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary Flat Rate City paid medical contribution which may allow employees to select a fully paid health plan Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Public Employees' Retirement System (PERS) 2% at 60 formula for Classic Employees One-year final compensation for 2% at 60 employees 2% at 62 formula for New CalPers Members Three-year final compensation for 2% at 62 employees only Retiree Medical benefits for employee and dependents after 10 years of service Please note:
The City does not participate in CA State Disability Insurance (SDI) or Social Security.
Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Palo Alto, CA Palo Alto, CA Full-time Full-time $75,442 - $92,643 a year $75,442 - $92,643 a year 7 days ago 7 days ago 7 days ago This posting has been amended to close on 11/27/23 The Planning and Development Services Department is seeking an experienced professional with a strong work ethic, excellent interpersonal and communication skills, and a desire to learn.
This position is perfect for a professional who enjoys working in a fast-paced, dynamic, and innovative work environment.
The successful candidate will foster effective, cooperative working relationships with City staff, the development community, and citizens at large.
The Planning and Development Services Department provides the City Council and community with creative guidance and effective implementation of land use development, planning, housing, and environmental policies, plans and programs in order to maintain and enhance the City's safety, vitality, and attractiveness.
The City of Palo Alto places a high emphasis on superior customer service and excellent service delivery.
This important position in the City's Development Center provides administrative support for department professionals and general business and customer service functions, such as scheduling building inspection requests and front-desk customer service.
The position may also assist with contract administration and invoice processing and payments.
The successful candidate must be able to perform a variety of administrative tasks such as backfilling other customer service and administrative roles, and completing other administration duties such as ordering supplies, calendaring, using a credit card, and processing reimbursements.
To learn more about the Planning and Development Services Department, click HERE.
Position(s) may be filled at Administrative Associate I, II, or III, depending upon qualifications.
IDEAL CANDIDATE The ideal candidate will be team oriented and have demonstrable skills and experience in the following areas:
Proficiency with Outlook, Word, PowerPoint, Excel Strong customer service skills; displays respect Good writing and verbal communication skills Team oriented; stepping in to help out when needed Proficiency with calendaring and scheduling Making authorized purchases, processing invoices and reimbursements Collaboratively working across organizational areas Answering phones in a proficient and courteous manner Displays initiative Essential Duties The job description for Administrative Associate I can be found HERE The job description for Administrative Associate II can be found HERE.
The job description for Administrative Associate III can be found HERE.
This position is represented by the Service International Employee Union (SEIU) More than one position may be filled through this posting.
Benefits:
Fantastic benefits package, to learn more click HERE.
Compensation (SEIU):
Comprehensive compensation plan, to learn more click HERE.
Schedule:
The position will be required to be on-site at the Development Center.
9/80 schedule is an option.
Schedule is subject to change to align with customer service needs.
Hiring Process:
Applicants will receive email recruitment status notifications.
Interviews will occur mid-December to early January.
The examination process may consist of an online assessment, written examination, practical performance, oral examination, or any combination to determine which candidate will move forward in the hiring process.
The City of Palo Alto is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year.
Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary Flat Rate City paid medical contribution which may allow employees to select a fully paid health plan Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Public Employees' Retirement System (PERS) 2% at 60 formula for Classic Employees One-year final compensation for 2% at 60 employees 2% at 62 formula for New CalPers Members Three-year final compensation for 2% at 62 employees only Retiree Medical benefits for employee and dependents after 10 years of service Please note:
The City does not participate in CA State Disability Insurance (SDI) or Social Security.
Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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